Compliance and Document Manager

SolarReserve seeks a Compliance and Document Manager to oversee Industry Participation Plan (IPP) compliance, perform analysis, data gathering, provide data analysis and reporting for the Aurora Project. The role will work closely with all departments within SolarReserve. 

TITLE

Compliance and Document Manager

LOCATION

Adelaide, South Australia

DEPARTMENT

Development

REPORTS TO

Director of Development

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

Responsibilities include document management, and contractual compliance reporting requirements under the various project agreements including the State and Federal Governments Industry Participation Plans. 

Compliance
The successful candidate will collate and prepare spreadsheets and reports as required to manage compliance of SolarReserve’s reporting requirements under the various project contracts.

Document Management
The successful candidate will utilise SolarReserve’s preferred document management platform (Dropbox and SharePoint) to log, manage, and process all documentation through the company’s document control system. The role will also develop procedures to ensure that all internal and external users properly use the system; develop written procedures detailing all documentation; daily management and maintenance of the document control system; and compile back up information to process invoices, RFI’s, submittals, and drawings.

The role will require the successful candidate to:

  • Review and identify reporting requirements under the various project contracts including State and Federal Industry Participation Plans
  • Collate information and prepare spreadsheets and reports to fulfil any reporting obligations
  • Perform analysis, data gathering, provide data analysis and reporting for the Aurora Project as required
  • Manage Document Control and Governance as well as Records Management Processes, with a primary focus on consistency of document control and records management
  • Author, change and update governance and retention procedures as applicable
  • Administer data/document management applications
  • Develop a comprehensive taxonomy for organizing information resources based on business goals and requirements from stakeholders including the creation of document databases and filing systems as appropriate
  • Prepare a long-term plan for categorizing, indexing and archiving all content and information resources, whether they be generated in-house or derived from third-party agents
  • Process various document types, historical and current, through all procedural steps in accordance with well-defined procedures and guidelines
  • Ensure that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project
  • Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required
  • Enter data and produce reports using standard office automation or department-specific computer applications
  • Maintain weekly status reporting of ongoing projects
  • Initiate and reply to routine correspondence related to area of responsibility
  • Work with other staff members as needed to develop and improve services
  • Respond to changing technology environment and participate in decision making activities relating to customers' needs
  • Provide assistance to users in capturing and locating electronic information
  • Serve as liaison between field personnel and project owner
  • Maintain an accurate file system of all construction drawings, RFI’s, submittals and other documentation and ensure that the most current revision is maintained and updated on a regular basis
  • Responsible for assisting in general administrative tasks such as file conversions, scan, copy, filing, organizing, collating, mailing, and expediting information as needed
  • Assist the project team with setup and maintenance of the site status database, assuring timely status as each part progresses through the construction process
  • Work within precise limits and standards of accuracy
  • Other duties as assigned

SKILLS & COMPETENCIES

  • Proficient use of all Microsoft Office Suite programs including: Microsoft Word, PowerPoint, Visio, Excel, and Adobe Creative Suite
  • Knowledge of management of project pages, menu titles, drop-down menus, hotspots and more
    Ability to quickly learn how to create structures and metadata, link content to source files, and create web-parts
  • Exceptional attention to detail with commitment to fostering a culture of compliance
    Highly organized and thorough individual who can apply strong task prioritization, analytical, and problem-solving skills
  • Attention to detail and the ability to work proficiently, executing tasks on time
  • Solid communication skills with the ability to communicate at all levels of the organization both orally and in writing
  • Strong collaboration skills – excellent team player
  • Desire and ability to get things done, whatever it takes
  • Self-directed – excellent ability to work unsupervised
  • Ability to successfully interact with colleagues from various functional areas in a fast-paced environment; be able to transition between a lead and support roles driven by the business
  • Highly organized multi-tasker
  • Fluent in English

EDUCATION

Bachelor’s Degree and/or equivalent experience (five to seven years’ experience) in Document Controls/Document Management

EXPERIENCE

At least 5 (five) years of experience (engineering or construction industries) with relevant data analytics and SharePoint experience

TO APPLY

Please submit resume, cover letter, and salary requirements to: careers@solarreserve.com

Please reference Requisition code: CMAUS10 in the subject line.

Australia
CDAUS10
careers@solarreserve.com